5.1. Group Members. Membership is open to any accredited theatre arts group, whether incorporated or not, who have completed the required application, or renewal, form for that year, paid the prescribed fees and agrees to abide by this constitution. These groups shall nominate, in writing, two voting delegates for all General Meetings. Group Members are entitled to two votes at all General, Special General and Annual General Meetings.
5.2. Associate Members. Membership is open to any person, who wishes to participate as an individual in the affairs of the Association and any accredited theatre arts group outside the Perth Metropolitan area who has completed the required application/renewal form for that year, paid the prescribed fees and agrees to abide by this constitution. Associate members are entitled to one vote at all General Meetings.
5.3. The Committee of Management have the right to refuse membership or to suspend members for any reason. In such cases the reason for such a refusal or suspension shall be given in writing. The said applicant or member shall then have the right of appeal to a General Meeting.
5.4. Honorary Life Members. This Honour may be awarded to any long serving member, or group delegate, as recommended by the Committee of Management and then approved by resolution of the Association at a General Meeting. Such members are not required to pay membership fees but may exercise their one vote at any General Meeting.
5.5. Any member may resign from membership of the Association at any time by giving notice in writing to the secretary.
5.6. Any member shall cease to be a member of the Association in the event of that member deliberately deriving any monetary or financial gain from being a member of the Association in contravention to this constitution.
5.7. A member, who fails to renew a subscription within three months (90 days) after the date fixed for the payment of annual fees, shall be deemed to have allowed their membership to have lapsed.
6.1. The Association in General Meeting may, from time to time, prescribe enrolment fees and annual subscription fees for members and classes of members of the Association and shall fix the amount of such fees.
6.2. Fees for existing members shall be due by the 30th June each year, after which time membership shall be deemed to have lapsed.
6.3. The financial year of the Association shall be a calendar year.
6.4. The Hon: Auditor shall certify, at least one week before the Annual General meeting, that the annual accounts are in accordance with the books and records of the Association.
6.5. The Committee of management shall have the power to appoint an Auditor to fill any casual vacancy of the Auditor that may arise.
7. ANNUAL GENERAL MEETINGS - SPECIAL GENERAL MEETINGS.
7.1. An Annual General Meeting shall be held within three months of the end of the Financial Year. All members shall be notified in writing at least 21 days before, of the date, time and place of the meeting. A member shall be deemed to have been notified by the forwarding of a notice by post to the members last known address.
7.2. A quorum for an Annual or Special General Meeting shall be 15 members present. Included
7.3. The President shall preside at all General meetings and if absent the Vice President. In their absence the Committee shall appoint a Chairman.
7.4. The outgoing Committee shall be deemed to hold office until the conclusion of the Annual General meeting.
7.5. The business of the Annual General Meeting shall include:
7.5.1. Minutes of the last Annual General Meeting and all Special General meetings held since the last Annual General Meeting.
7.5.2. A Financial Report and the Accounts for the past financial year and the Auditors report.
7.5.3. Report on the work of the Management Committee.
7.5.4. Election of the Management Committee (in accordance with section .
7.5.5. Appointments for the ensuing year of Hon. Auditor and Returning Officer, who shall not be members of the Committee.
7.6. Any member unfinancial at the commencement of the meeting shall not be entitled to vote or stand for election.
7.7. Special General Meetings of the Association may be held at such time or times as thc Committee may decide, or at the request, in writing, of five financial members of thc Association stating the purpose thereof. Such a meeting shall be convened within 21- 30 days of that request. The President shall preside at Special General Meetings of the Association.
7.8. Notice of Special General Meetings of the Association shall be given to members of the Association at least fifteen days before the meeting except as herein otherwise provided.
7.9. Notice of all General Meetings (Annual or otherwise) shall contain reasonable reference to the nature of any special business to be transacted thereat.
7.10. The Chairman at any meeting shall have both a casting and deliberative vote.
7.11. Non-Metropolitan members eligible to vote may exercise a proxy vote by submitting, in writing to the Hon. Secretary, the name of the proxy member entitled to vote on their behalf who must also be eligible to vote.
7.12. No new member may vote at any General Meeting unless the member has been a financial member of the Association for at least ninety (90) days prior to the date of any such Special, General or Annual General Meeting.
8. OFFICE BEARERS OF THE COMMITTEE OF MANAGEMENT.
8.1. The Committee of Management of the affairs of the Association shall consist of a President, Vice President, Hon. Secretary, Hon. Treasurer and no less than three nor more than seven committee members, with a power for the Committee to co-opt up to three additional members.
8.2. This Committee shall be elected annually at the Annual General Meeting.
8.3. The returning officer shall take the chair during the election of the Management Committee.
8.4. The members of the Association at the Annual General Meeting may appoint up to two scrutineers to assist the returning officer.
8.5. A Newsletter Editor shall be appointed at the Annual General Meeting who may be a member of the Committee of Management or a member co-opted to the Committee of Management.
... continued Part III
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Date: 07/05/2001 - 07:12
5. MEMBERSHIP.
.
5.1. Group Members. Membership is open to any accredited theatre arts group, whether incorporated or not, who have completed the required application, or renewal, form for that year, paid the prescribed fees and agrees to abide by this constitution. These groups shall nominate, in writing, two voting delegates for all General Meetings. Group Members are entitled to two votes at all General, Special General and Annual General Meetings.
5.2. Associate Members. Membership is open to any person, who wishes to participate as an individual in the affairs of the Association and any accredited theatre arts group outside the Perth Metropolitan area who has completed the required application/renewal form for that year, paid the prescribed fees and agrees to abide by this constitution. Associate members are entitled to one vote at all General Meetings.
5.3. The Committee of Management have the right to refuse membership or to suspend members for any reason. In such cases the reason for such a refusal or suspension shall be given in writing. The said applicant or member shall then have the right of appeal to a General Meeting.
5.4. Honorary Life Members. This Honour may be awarded to any long serving member, or group delegate, as recommended by the Committee of Management and then approved by resolution of the Association at a General Meeting. Such members are not required to pay membership fees but may exercise their one vote at any General Meeting.
5.5. Any member may resign from membership of the Association at any time by giving notice in writing to the secretary.
5.6. Any member shall cease to be a member of the Association in the event of that member deliberately deriving any monetary or financial gain from being a member of the Association in contravention to this constitution.
5.7. A member, who fails to renew a subscription within three months (90 days) after the date fixed for the payment of annual fees, shall be deemed to have allowed their membership to have lapsed.
6. ENTRANCE FEES - SUBSCRIPTIONS - FINANCIAL YEAR.
6.1. The Association in General Meeting may, from time to time, prescribe enrolment fees and annual subscription fees for members and classes of members of the Association and shall fix the amount of such fees.
6.2. Fees for existing members shall be due by the 30th June each year, after which time membership shall be deemed to have lapsed.
6.3. The financial year of the Association shall be a calendar year.
6.4. The Hon: Auditor shall certify, at least one week before the Annual General meeting, that the annual accounts are in accordance with the books and records of the Association.
6.5. The Committee of management shall have the power to appoint an Auditor to fill any casual vacancy of the Auditor that may arise.
7. ANNUAL GENERAL MEETINGS - SPECIAL GENERAL MEETINGS.
7.1. An Annual General Meeting shall be held within three months of the end of the Financial Year. All members shall be notified in writing at least 21 days before, of the date, time and place of the meeting. A member shall be deemed to have been notified by the forwarding of a notice by post to the members last known address.
7.2. A quorum for an Annual or Special General Meeting shall be 15 members present. Included
7.3. The President shall preside at all General meetings and if absent the Vice President. In their absence the Committee shall appoint a Chairman.
7.4. The outgoing Committee shall be deemed to hold office until the conclusion of the Annual General meeting.
7.5. The business of the Annual General Meeting shall include:
7.5.1. Minutes of the last Annual General Meeting and all Special General meetings held since the last Annual General Meeting.
7.5.2. A Financial Report and the Accounts for the past financial year and the Auditors report.
7.5.3. Report on the work of the Management Committee.
7.5.4. Election of the Management Committee (in accordance with section
7.5.5. Appointments for the ensuing year of Hon. Auditor and Returning Officer, who shall not be members of the Committee.
7.6. Any member unfinancial at the commencement of the meeting shall not be entitled to vote or stand for election.
7.7. Special General Meetings of the Association may be held at such time or times as thc Committee may decide, or at the request, in writing, of five financial members of thc Association stating the purpose thereof. Such a meeting shall be convened within 21- 30 days of that request. The President shall preside at Special General Meetings of the Association.
7.8. Notice of Special General Meetings of the Association shall be given to members of the Association at least fifteen days before the meeting except as herein otherwise provided.
7.9. Notice of all General Meetings (Annual or otherwise) shall contain reasonable reference to the nature of any special business to be transacted thereat.
7.10. The Chairman at any meeting shall have both a casting and deliberative vote.
7.11. Non-Metropolitan members eligible to vote may exercise a proxy vote by submitting, in writing to the Hon. Secretary, the name of the proxy member entitled to vote on their behalf who must also be eligible to vote.
7.12. No new member may vote at any General Meeting unless the member has been a financial member of the Association for at least ninety (90) days prior to the date of any such Special, General or Annual General Meeting.
8. OFFICE BEARERS OF THE COMMITTEE OF MANAGEMENT.
8.1. The Committee of Management of the affairs of the Association shall consist of a President, Vice President, Hon. Secretary, Hon. Treasurer and no less than three nor more than seven committee members, with a power for the Committee to co-opt up to three additional members.
8.2. This Committee shall be elected annually at the Annual General Meeting.
8.3. The returning officer shall take the chair during the election of the Management Committee.
8.4. The members of the Association at the Annual General Meeting may appoint up to two scrutineers to assist the returning officer.
8.5. A Newsletter Editor shall be appointed at the Annual General Meeting who may be a member of the Committee of Management or a member co-opted to the Committee of Management.
... continued Part III