9.1. The management of the affairs of the Association shall be vested in the elected Committee of Management.
9.2. The Committee shall meet at such times as it determines and not less frequently than once every second calendar month.
9.3. Special meetings shall be called at the request of three committee members and shall be held within fourteen days.
9.4. The quorum for committee meetings shall be five members or one third of the committee whichever is the greater.
9.5. The President shall preside at all meetings of the committee and if absent the Vice President. In their absence the committee shall elect a chairman. The chairman shall have both a casting and a deliberative vote.
9.6. No member holding dual office may have more than one vote.
9.7. All actions of the committee are valid and binding unless and until the same is revoked or disapproved by the Committee or the Association at a Special General Meeting.
9.8. Any member of the Committee of Management missing three consecutive committee meeting, without reasonable justification, shall, at the discretion of the Committee of Management, be deemed to have forfeited their seat on the committee.
9.9. Any salaried officer, of the Association, serving in an ex-officio capacity shall not have the power to vote. All voting members of the Committee of Management shall serve in an honorary capacity.
9.10. Any member of the Committee of Management shall not vote, or take part in any deliberation, in respect of any contract, or proposed contract, in which that member has a monetary interest, and shall declare the nature of their involvement, and then absent themselves from that part of the meeting.
10. DUTIES OF OFFICERS.
10.1. President
10.1.1. To chair all meetings unless absent therefrom, or ineligible to do so.
10.1.2. To ensure that all business is attended to: and to ensure that the duties of the other officers and members of the Committee of Management are properly performed.
10.2. Vice President
10.2.1. To chair the meetings in the absence of the president unless ineligible to do so.
10.2.2. To assist the president.
10.3. Hon. Secretary
10.3.1. To see that full and accurate minutes of all committee of management and general meetings are kept in a minute book; and to present such minutes at the following meeting to be signed by the chairperson.
10.3.2. To give notice to members of all meetings as per this constitution.
10.3.3. To send to members with their notice of the Annual General Meeting:
10.3.4. Notice of their renewal of Annual Subscriptions.
10.3.5. Accreditation forms for Group Member delegations.
10.3.6. To conduct the correspondence of the Association as requested by the Committee of Management.
10.3.7. To be responsible for ensuring that a register of names and addresses of members of the Association; and those eligible to vote he kept. To give copies of the register to the President when requested.
10.3.8. To produce a list of all members eligible to vote at all General Meetings.
10.4. Hon. Treasurer
10.4.1. To keep proper records of all financial members and all monies received and expended.
10.4.2. To see that all monies due to the Association are paid to the credit of the Association with its Financial Institution.
10.4.3. To allow any financial member to inspect all the books of account when requested in writing.
10.4.4. To ensure that all cheques are signed by members as authorised by the Committee of Management. These two signatories shall in no way be recipients of such monies.
10.4.5. To ensure that all the books of account are audited annually by an Auditor appointed by the members at an Annual General Meeting.
11. SUB COMMITTEES & APPOINTMENTS.
11.1. Sub Committees may be appointed by a General Meeting or by the Committee of Management for specific periods and specific purpose. Their terms of reference shall be set out, and they shall be responsible to whoever appointed them.
11.2. All monetary decisions made by a sub-committee must be approved by the Committee of Management.
11.3. The President shall be an ex-officio member of all sub-committees.
11.4. The Committee of Management, at its discretion, may delegate its authority, in writing, to any person or persons for any specific purpose. Those so appoint are directly responsible to the Committee of Management through the President.
... continued Part IV
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Date: 07/05/2001 - 07:13
9. COMMITTEE OF MANAGEMENT.
9.1. The management of the affairs of the Association shall be vested in the elected Committee of Management.
9.2. The Committee shall meet at such times as it determines and not less frequently than once every second calendar month.
9.3. Special meetings shall be called at the request of three committee members and shall be held within fourteen days.
9.4. The quorum for committee meetings shall be five members or one third of the committee whichever is the greater.
9.5. The President shall preside at all meetings of the committee and if absent the Vice President. In their absence the committee shall elect a chairman. The chairman shall have both a casting and a deliberative vote.
9.6. No member holding dual office may have more than one vote.
9.7. All actions of the committee are valid and binding unless and until the same is revoked or disapproved by the Committee or the Association at a Special General Meeting.
9.8. Any member of the Committee of Management missing three consecutive committee meeting, without reasonable justification, shall, at the discretion of the Committee of Management, be deemed to have forfeited their seat on the committee.
9.9. Any salaried officer, of the Association, serving in an ex-officio capacity shall not have the power to vote. All voting members of the Committee of Management shall serve in an honorary capacity.
9.10. Any member of the Committee of Management shall not vote, or take part in any deliberation, in respect of any contract, or proposed contract, in which that member has a monetary interest, and shall declare the nature of their involvement, and then absent themselves from that part of the meeting.
10. DUTIES OF OFFICERS.
10.1. President
10.1.1. To chair all meetings unless absent therefrom, or ineligible to do so.
10.1.2. To ensure that all business is attended to: and to ensure that the duties of the other officers and members of the Committee of Management are properly performed.
10.2. Vice President
10.2.1. To chair the meetings in the absence of the president unless ineligible to do so.
10.2.2. To assist the president.
10.3. Hon. Secretary
10.3.1. To see that full and accurate minutes of all committee of management and general meetings are kept in a minute book; and to present such minutes at the following meeting to be signed by the chairperson.
10.3.2. To give notice to members of all meetings as per this constitution.
10.3.3. To send to members with their notice of the Annual General Meeting:
10.3.4. Notice of their renewal of Annual Subscriptions.
10.3.5. Accreditation forms for Group Member delegations.
10.3.6. To conduct the correspondence of the Association as requested by the Committee of Management.
10.3.7. To be responsible for ensuring that a register of names and addresses of members of the Association; and those eligible to vote he kept. To give copies of the register to the President when requested.
10.3.8. To produce a list of all members eligible to vote at all General Meetings.
10.4. Hon. Treasurer
10.4.1. To keep proper records of all financial members and all monies received and expended.
10.4.2. To see that all monies due to the Association are paid to the credit of the Association with its Financial Institution.
10.4.3. To allow any financial member to inspect all the books of account when requested in writing.
10.4.4. To ensure that all cheques are signed by members as authorised by the Committee of Management. These two signatories shall in no way be recipients of such monies.
10.4.5. To ensure that all the books of account are audited annually by an Auditor appointed by the members at an Annual General Meeting.
11. SUB COMMITTEES & APPOINTMENTS.
11.1. Sub Committees may be appointed by a General Meeting or by the Committee of Management for specific periods and specific purpose. Their terms of reference shall be set out, and they shall be responsible to whoever appointed them.
11.2. All monetary decisions made by a sub-committee must be approved by the Committee of Management.
11.3. The President shall be an ex-officio member of all sub-committees.
11.4. The Committee of Management, at its discretion, may delegate its authority, in writing, to any person or persons for any specific purpose. Those so appoint are directly responsible to the Committee of Management through the President.
... continued Part IV